Accounts Payable Clerk I
Full-time
Bellingham, WA
Lummi Nation
Posted On: Oct-14-2020
Status:
This Job is Closed
Non-Exempt:
Yes
Details
JOB SUMMARY: Under the supervision of the A/P Supervisor or designee, the Accounts Payable Clerk I will process all vendor invoices and payments for the Lummi Indian Business Council and Lummi Nation Service Organization. Back up to Accounting Specialist/Receptionist when needed.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES include the following, and other related duties as assigned.
1. Receive vendor invoices and perform verification check.
2. Able to process and enter at least 100 invoices per week.
3. Review purchasing packet to verify all required signatures are obtained. Review chargelines and expenditures for reasonability.
4. Photocopy and prepare all incomplete documents to be returned to the department for corrections.
5. Prepare invoices and attach to the purchasing packet.
6. Prepare vouchers and attach proper documentation and input to the computer.
7. Process payments at proper payment dates.
8. Ability to process and follow-up on rush items.
9. Prepare checks for pick up and mail.
10. Scan and file paid invoices and statements.
11. Maintain and update vendor files and all other accounts payable documentation.
12. Provide professional day-to-day communication with all departments and vendors as well as assisting a customer or employee with their needs when they are present in the office.
13. Be able to work with auditors and perform all tasks that they request year to year.
14. Assist the A/P Supervisor with IRS Form 1099 filing at year end.
15. Go to annual IRS Form 1099 training upon request
16. Prepare documents for archiving year-to-year.
17. Review and reconcile all monthly statements from vendors.
18. Other duties as assigned
MINIMUM QUALIFICATIONS:
• High School diploma or GED
• 1 year of Accounting Payable processing and reconciliation experience.
• 1 year of experience utilizing accounting software, EXCEL, Word and Outlook.
• Lummi/Native American/Veteran preference policy applies.
KNOWLEDGE, ABILITIES AND SKILLS:
• Position requires a high degree of accuracy, good organizational skills and the ability to maintain detailed, accessible back up information.
• Ten Key operation with speed and accuracy.
• Good communication skills both oral and written.
• Good customer service skills.
• Ability to work independently with little supervision, but able to ask when in doubt.
• Ability to work with all departments.
• Ability to maintain strict confidentiality at all times.
REQUIREMENTS:
• Must pass pre-employment and random drug and alcohol test to be eligible for and maintain employment, as required by the LIBC Drug & Alcohol Free Workplace Policy.
• Position requires extensive Criminal Background Check.
• Willing to attend training and formal classes.
• Must be bondable.
TO APPLY:
To obtain a Lummi Indian Business Council (LIBC) application go to: https://www.lummi-nsn.gov/widgets/JobsNow.php or request by e-mail libchr@lummi-nsn.gov For more information contact the HR front desk (360) 312-2023. Submit LIBC application, cover letter, resume & reference letters no later than 4:30 p.m. on the closing date listed above. If listing degrees or certifications include copies. Mailing Address: 2665 Kwina Road, Bellingham, WA 98226. Human Resource Fax number: 360-380-6991.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES include the following, and other related duties as assigned.
1. Receive vendor invoices and perform verification check.
2. Able to process and enter at least 100 invoices per week.
3. Review purchasing packet to verify all required signatures are obtained. Review chargelines and expenditures for reasonability.
4. Photocopy and prepare all incomplete documents to be returned to the department for corrections.
5. Prepare invoices and attach to the purchasing packet.
6. Prepare vouchers and attach proper documentation and input to the computer.
7. Process payments at proper payment dates.
8. Ability to process and follow-up on rush items.
9. Prepare checks for pick up and mail.
10. Scan and file paid invoices and statements.
11. Maintain and update vendor files and all other accounts payable documentation.
12. Provide professional day-to-day communication with all departments and vendors as well as assisting a customer or employee with their needs when they are present in the office.
13. Be able to work with auditors and perform all tasks that they request year to year.
14. Assist the A/P Supervisor with IRS Form 1099 filing at year end.
15. Go to annual IRS Form 1099 training upon request
16. Prepare documents for archiving year-to-year.
17. Review and reconcile all monthly statements from vendors.
18. Other duties as assigned
MINIMUM QUALIFICATIONS:
• High School diploma or GED
• 1 year of Accounting Payable processing and reconciliation experience.
• 1 year of experience utilizing accounting software, EXCEL, Word and Outlook.
• Lummi/Native American/Veteran preference policy applies.
KNOWLEDGE, ABILITIES AND SKILLS:
• Position requires a high degree of accuracy, good organizational skills and the ability to maintain detailed, accessible back up information.
• Ten Key operation with speed and accuracy.
• Good communication skills both oral and written.
• Good customer service skills.
• Ability to work independently with little supervision, but able to ask when in doubt.
• Ability to work with all departments.
• Ability to maintain strict confidentiality at all times.
REQUIREMENTS:
• Must pass pre-employment and random drug and alcohol test to be eligible for and maintain employment, as required by the LIBC Drug & Alcohol Free Workplace Policy.
• Position requires extensive Criminal Background Check.
• Willing to attend training and formal classes.
• Must be bondable.
TO APPLY:
To obtain a Lummi Indian Business Council (LIBC) application go to: https://www.lummi-nsn.gov/widgets/JobsNow.php or request by e-mail libchr@lummi-nsn.gov For more information contact the HR front desk (360) 312-2023. Submit LIBC application, cover letter, resume & reference letters no later than 4:30 p.m. on the closing date listed above. If listing degrees or certifications include copies. Mailing Address: 2665 Kwina Road, Bellingham, WA 98226. Human Resource Fax number: 360-380-6991.