Grants Compliance Liaison

Full-time - Senior
Auburn, WA

Muckleshoot Indian Tribe

Posted On: Feb-08
Status: Open
Details

JOB SUMMARY


Under the direction of the CEO, the Grants Compliance Liaison will support grant administration and ensure all reporting requirements are met.

MAJOR TASKS AND RESPONSIBILITIES


  1. Coordinate financial reporting on grants, contracts and programs.
  2. Maintain a grant, contract, program reporting calendar.
  3. Meets with programs managers regularly to track grant progress and obtain relevant data for agencies.
  4. Monitor spending/run rate against key grants, contracts and programs on a monthly basis and provide information to managers to adjust spending accordingly.
  5. Communicates the progress of key grants with external funding agencies as necessary. Requests extensions and waiver of requirements when necessary.
  6. Maintains accurate and complete records, ensuring that grant expenditures are properly supported and approved
  7. Ensure overall compliance with terms and conditions of key grants, contracts and program awards.
  8. Work closely with Consultants, Program Managers, and Committees to ensure that goals and objectives of grants are met and in compliance with Federal, State, State Contracts and tribal programs.
  9. Provides on-boarding/orientation for new program managers and directors or when new grants are accepted.
  10. Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION


  • Bachelor’s degree (B.A.) from a four-year college or university in the field of contracts administration, business management or related field.
  • Two (2) years related grant-writing, grant/contracts analysis or grant administration; or equivalent combination of education and experience.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION


Skilled in:

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Communicating effectively orally and in writing with Tribal Officials and program managers, other governmental officials, consultants, contractors, developers, employees, and community members, including preparation and delivery of public presentations, at times in controversial situations.
  • Conducting research, analyzing data and compiling comprehensive reports, with recommendations; Interpreting administrative guidelines and applying them to the work situation.
  • Managing, scheduling, assigning, coordinating and monitoring the work of professional, technical, trades and support staff.
  • Establishing effective working relationships with diverse groups and individuals.

Knowledge of:

  • Demonstrated knowledge of federal grants, cooperative agreements, and procurement administration with the ability to use informed judgment regarding necessary interpretations or adaptions of rules, regulations and policies.
  • General knowledge of procurement techniques and strategies.
  • Knowledge of administrative/managerial principles, concepts, practices, and procedures.

Ability to:

  • Works in an organized manner with strong attention to detail.
  • Ability to establish and maintain effective working relationships with superiors, subordinates, employees of other city departments, City officials, consulting engineers, contractors, developers, and the general public.
  • Ability to analyze complex problems and develop workable solutions.
  • Ability to work under pressure, meet deadlines and adjust to changing priorities
  • Ability to effectively communicate, both orally and in writing.
  • Ability to prepare and present detailed and complex written and oral reports.

PHYSICAL REQUIREMENTS


The working conditions described here are representative of those that must be met by an employee to successfully perform the essential duties of this class. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet.