SCS Administrative Supervisor

Full-time - Supervisor
Sequim, WA

Jamestown S'Klallam Tribe

Posted On: Feb-08
Status: Open
Details

Position Summary                                                                                

The Jamestown S'Klallam Tribe (JST) Social and Community Services (SCS) Administrative Supervisor is responsible for oversight and management of the SCS staff and daily activities of the following programs: Indian Child Welfare, Child Care Program, Economic Services, Elder Services, Higher Education and Career Development as well as other programs that may be assigned by the SCS Deputy Director or SCS Director. The SCS Administrative Supervisor assists the SCS Deputy Director and SCS Director to plan and evaluate programs and activities; maintain and improve the quality of services provided to Tribal Citizens and assures that programs operate in compliance with grant and contract regulations. This includes program planning, grant applications, report writing, research and data gathering.

 

Essential Functions                                                                                

Administrative Duties:

  • Supervise the Indian Child Welfare Program, Child Care Program (excluding the After-School Program), Elder Program, Elder Meal Program, Economic Services Programs, Higher Education and Career Development Programs, and Title VI Education Program.
  • Coordinate activities of program staff as designated by the SCS Deputy Director and SCS Director.
  • Review SCS reports to ensure program goals, objectives and grant/contract compliance are being met. Meet with program staff regularly to ensure objectives and goals are being communicated.
  • Coach and provide performance feedback to SCS staff

 

Long-Range Planning:

  • Assist in the program planning and development of the SCS work plan, the identification of both short-term and long-term program and quality improvement goals and use the work plan as a management tool.
  • Identify and recommend staff training and development needs with the SCS Deputy Director and SCS Director to improve their job performance and quality of service to Tribal Community Members.
  • Work collaboratively with the SCS Deputy Director and SCS Director to develop new services and programs that meet the needs of the Tribal Community.

 

Grant Development and Reporting:

  • Oversee grants that help fund the following programs: ICW, Child Care, Elders Programs, Economic Services Programs, Higher Education and Career Development. Make sure grant-identified tasks are being completed by appropriate staff, grants funds are being spent appropriately, and grant reports are being completed.
  • Work with the SCS Deputy Director, SCS Director, and SCS Planner to search for other grants that would benefit the programs and Tribal Community.
  • Provide budget management, grant writing and reporting in coordination with SCS Deputy Director and SCS Director for identified program funding needs.

 

Tribal Representation:

As assigned by the Deputy Director or Director, serve as a Tribal representative at local meetings, committees and conferences that address social services issues.

 

Additional Functions:

  • Adhere to all JST policies and procedures, including but not limited to standards for safety, and work practices as described in the Occupational Exposure Control Plan
  • Perform additional duties as assigned.

 

Requirements                                                                                        

  • Either, a Master's Degree and a three (3) years' experience in direct services, or a Bachelors in human services, business administration, or related field and a five (5) years' experience in direct services required.
  • Two (2) years of supervisor and/or management experience required
  • Experience preparing and writing federal, state, and/or foundation grant applications and reports required. Experience in grant research and implementation preferred.
  • Experience in a wide spectrum of program development and social networking, including elders and other cultural activities programming
  • Knowledge and experience in working with Indian Child Welfare
  • Experience in public speaking
  • Experience in budget management
  • Knowledge of office administrative operations, including personnel management, and compliance
  • Knowledge of Jamestown S'Klallam Tribal culture, historic trauma, and experience working in a Tribal environment. Ability to manage staff and client relationships with respect to Tribal culture, values and traditions.
  • Innovative, and results-orientated with strong strategic planning skills
  • Knowledge of ethics and confidentiality procedures.
  • Exceptional interpersonal skills including effective verbal and written communication
  • Excellent organization skills and the ability to prioritize multiple tasks
  • Effective time management, decision-making, and problem-solving skills
  • Demonstrate initiative, work independently with little supervision
  • Computer proficiency in Microsoft Suites
  • Ability to travel locally and regionally as assigned
  • Valid Washington State Driver's License
  • Must be able to successfully pass criminal background investigation

 

Preferred Qualifications                                                                          

  • Knowledge and experience in working with elder support programs, financial support systems for clients, and education support and vocational development preferred
  • American Indian/Alaska Native preferences apply

 

Physical Requirements/Working Conditions                                                                                     

  • Must be available to work any shift (to include all hours, weekends, and/or holidays as job duties require)
  • Must be able to lift, push and carry up to 50 lbs. unassisted
  • Physical ability to access all areas of the property applicable to your position
  • Must be able to withstand prolonged standing, sitting, walking, bending, climbing, squatting and twisting without restriction
  • Requires eye/hand coordination and manual dexterity; ability to distinguish letters, numbers and symbols
  • Must have the ability to reach at or below/above shoulder level on a continuous basis
  • Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with customers, management, team members, and outside contacts while working under pressure and meeting deadlines

 

Acknowledgement                                                                                

The purpose of this position description is to communicate the responsibilities and duties associated with this position. While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specially addressed.

Every employee is expected to perform any reasonable task or request that is consistent with fulfilling company objectives. Jamestown S'Klallam Tribe reserves the right to modify the job duties and responsibilities as business requires. This job description does not constitute a written or implied contract of employment.

It is imperative that you review these duties, skills, and physical requirements closely and that you understand that by signing the Job Description Acknowledgement below, you are verifying that you can perform all duties, have the skills and possess the physical abilities that are necessary to perform the job as described.

NOTICE:  This position is covered by the provisions of the Crime Control Act of 1990, Subchapter V - Child Care Worker Employee Background Checks (42 U.S.C. 13041) and the Indian Child Protection and Family Violence Prevention Act of 1990 (25 U.S.C. 3201-3210). As such, each applicant will be required, as a pre-condition to employment, to submit to a 5-year criminal history background check, including fingerprinting. The applicant will be able to obtain a copy of the criminal history report (from the reporting agency) made available to the Tribe and they will have the right to challenge the accuracy and completeness of the information contained in the report.

The Tribe reserves the right to deny employment based on the results of the background check.  Charges which will result in denial include, but are not limited to, the following: any conviction for a sex crime; an offense involving a child victim; a drug felony; or if a person has been found guilty of or entered a plea of guilty or nolo contendere to any federal, state or Tribal offense involving a crime of violence, sexual assault, sexual molestation, child exploitation, sexual contact, prostitution or crimes against persons.